This blog post has been a long time coming. It’s been on my to do list, ever since a few months ago, when a past client of mine phoned me to ask if she could have another copy of her wedding photo disk. The reason being, that her laptop went in for repairs, her disk with her wedding photos was in the drive and her laptop was stolen from the repair shop. Sure insurance would cover the laptop, but what about her wedding photos?

So I thought I’d offer up some advice on what to do once your photographer has given you your photos whether they are wedding photos, family photos or even your own holiday snaps.

The first thing to know is, that most professional photographers do keep backups of your photos, so if you are unfortunate enough to lose your images, you should be able to contact said photographer for another copy of the disk, whether for a fee or out of the goodness of their heart. Know this though – in the world of photography, hard drive space is like real estate. It’s expensive and it’s finite and it needs to be maintained. So although your photographer may keep backups of your images, as the years go by, they are likely to have the oCafinnate Academysional big purge now and then to clear up some much needed disk space. Make sure to ask your photographer, how long they keep those backups. It could range from 6 months to 2 years. But my suggestion to you is, work on the premise that they don’t keep backups at all.

What that means for you is – yes, you have to take responsibility for your own photos. Not what you want to hear perhaps, but it’s the ┬átruth.

So here are 5 tips to safeguard your professional photos and valuable memories:

  1. When you receive your disk/usb drive or whichever medium your photos are packaged in, copy your images onto your computer immediately.
  2. Directly after that make a second, or even third copy of your images and save them to different hard drives that are separate to your main computer.
  3.  Sign up to a cloud service like or or other cloud storage services that you may already belong to and save a copy of your photos in the cloud. There are numerous services to choose from, each offering either limited free storage space or premium storage space. If these particular photos were from a once in a lifetime event, then I would say paying a small fee to store them securely online is worth it.Cape Town Wedding Photographer_116
  4. Burn your photos to several disks. Keep one for yourself and keep it safe, somewhere completely separate to your computer, office or even your home. Keep it at work if you have to. In addition to this, give a copy of the disk to your parents, in-laws, bridesmaids, best-friend, cousin, whoever! Just give a couple of copies of the images to someone you can trust and who will keep it safe for you.
  5. Lastly, print out your images, frame them, mount them, put them on canvas, or whichever medium you like, and put them on the wall or mantelpiece. What use is it to have your photos on a disk or hard drive if you’re never going to look at them. They remind you of happy times which deserve to be remembered and appreciated. Display them with pride.
Mounted & Framed

Mounted & Framed


Hope you find these tips useful. If there’s any other’s you’d like to add, I’d love to hear them in the comments below.